Job Description

Job Summary
We are seeking an organized, detail-oriented, and proactive Administrative Assistant to join our team. The ideal candidate will perform a variety of administrative duties to support day-to-day office operations. The position requires excellent communication skills, the ability to manage multiple tasks efficiently, and a customer-service-oriented approach.

Key Responsibilities

• Provide administrative support to senior management and other departments as required.
• Answer and direct phone calls, take messages, and provide information as needed.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Maintain and organize files, both physical and digital.
• Prepare reports, memos, and correspondence.
• Handle incoming and outgoing mail and email correspondence.
• Process and maintain office supplies inventory.
• Assist with the preparation and execution of events or company meetings.
• Maintain office cleanliness and ensure that office equipment is functional.
• Support with billing, invoicing, or other financial documentation when needed.
• Assist in managing calendars, booking appointments, and coordinating schedules.
• Greet and assist visitors in a professional and courteous manner.
• Perform other general administrative tasks as needed.

Required Skills or Experience

Qualifications

• HND ,Diploma or Degree ; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners, etc.).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Customer-service-oriented and friendly attitude.