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Request for Quotation (RFQ): Goods or Services (Moving Company)

JOB SUMMARY

Company The Palladium...
Industry International...
Category Tenders
Location Accra
Job Status Contractor/Co...
Salary GH¢ 
Education Qualified
Experience N/A
Job Expires Jul 27, 2024
Contact ...
 

Company Profile

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodation to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Job Description

 

Request for Quotation (RFQ) Goods or Services
Subject RFQ # Palladium Global PTY Ltd – Ghana – July 2024
RFQ Issue Date July 17, 2024
Terms of Reference / Specifications: Moving Company
Project Palladium Global PTY Ltd 
The Company Palladium Group PTY Ltd
Country of Performance Ghana
Closing Date and Time July 26, 2024 -11:59 PM GMT
Contact Person Iddrisu Abdul-Rashid
Details for Submission Submissions should be emailed to …
abdulrashid.iddrisu@thepalladiumgroup.com
angela.ahiabenu@thepalladiumgroup.com
 
 
Terms of Reference
Purpose
The purpose of the RFQ is to requests a moving company to relocate office assets from Dzorwulu (House # 16 Botwe Dzorwulu Road GA-160-2961, Dzorwulu, Accra – Ghana) to Ring-way Estate (House # 7 Asafoatse Affua Street. GA-031-0782, Ringway Estates - Accra-Ghana). We seek a reliable and efficient moving service to transport office assets, including disassembling, packing, loading, unloading and assembling, to ensure a smooth transition.

Type of Contract
The type of contract will be Purchase Order. Palladium has the right to issue purchase orders to more than one company to meet the required and timely company. 

Anticipated Contract Term
The contract period of performance will be for One (1) week after selection of the successful vendor(s). disassembling, packing, loading, unloading and assembling will be required to be completed within 1 week of the PO start date with delivery note from the vendor. Palladium Group PTY Ltd - Ghana has the right to inspect and monitor movement until completed.

Company Information
Palladium is a global leader in the design, development and delivery of Positive Impact — the intentional creation of enduring social and economic value. We work with corporations, governments, foundations, investors, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

Timeline
Vendor shall submit their quotations in accordance with the required terms and conditions speciation to Iddrisu Abdul-Rashid at abdulrashid.iddrisu@thepalladiumgroup.com  not later than July 26, 2024, at 11:59pm GMT. The quotations are valid for 5 business days. Palladium Group PTY Ltd will issue a purchase order to successful suppliers after completion of the due diligence. The PO period of performance will be for 2 weeks from contract issue date, but the vendor(s) will be required to complete movement within 1 week of the PO start date. 

Scope of Work and Standards
The scope of work includes, but is not limited to, the following:
1. Disassembling 
  • Disassemble office desks and drawers, conference tables and other assets that may require disassembling. 
2.  Packing
  • Provide packing materials and supplies
  • Pack all office items, including furniture, equipment, and files
  • Label and inventory all packed items
3. Loading
  • Load all packed items into the moving truck
  • Ensure secure loading to prevent damage during transit
4. Transportation
Transport all items from (House # 16 Botwe Dzorwulu Road GA-160-2961, Dzorwulu, Accra – Ghana) to (House # 7 Asafoatse Affua Street. GA-031-0782, Ringway Estates - Accra-Ghana).
Ensure timely and efficient transportation
 
5. Unloading:
  • Unload all items from the moving truck
  • Place items in designated areas at the new office location
6. Additional Services:
  • Disassemble and reassemble furniture as needed
  • Connect and disconnect electrical equipment
  • Provide moving blankets and padding to protect items during transit.
NOTE: The identified Moving Company will incur the cost of a damage during transit either in the old or new office. 
 
Due Diligence
The Company must complete Due Diligence Questionnaire if selected for Award within 2 days (attach Due Diligence Questionnaire)

Required Skills or Experience

Evaluation and Award Process
The evaluation process will consist of the following stages:
1. Initial Screening:
  • Review of moving company profiles and documentation (e.g., licenses, insurance, certifications)
  • Verification of availability for the move date
2. Price Evaluation (25 points):
  • Comparison of prices among moving companies
  • Assessment of price reasonableness and competitiveness
3. Availability and Scheduling (20 points):
  • Confirmation of availability for the move date and time
  • Flexibility and willingness to accommodate schedule changes
4. Experience and Reputation (20 points):
  • Review of moving company experience and reputation
  • Assessment of customer satisfaction and referral rates
5. Services and Quality (25 points):
  • Evaluation of services offered (e.g., disassembling, packing, loading, transporting, unloading and assembling)
  • Assessment of quality of materials and equipment used
6. Insurance and Liability (10 points):
  • Review of insurance coverage and liability policies
  • Assessment of risk management and protection
Total Score: 100%
 
Palladium reserves the right to award under this solicitation without further negotiations. The offerors are encouraged to offer their best terms and prices with the original submission.
 

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