Company Profile

Job Description

• JOB GRADE: JUNIOR OFFICER
• LINE MANAGER: OPERATIONS MANAGER

Purpose Statement:

• Ensure consistent and timely loading of products
• Maintain up-to-the-minute reports on quality and quantity of products.
• Maintains a good relationship with key personnel at the depot to ensure the company’s orders are serviced in a timely
• manner.

Key Deliverables

• Process customers’ orders based on approved product supply authorisations (PSAs)
• Co-ordinate truck loading and scheduling
• Daily update on occurrences at the loading depots
• Provide constant updates throughout the day on any challenges on loadings.
• Prepare and submit at the end of each working day, a daily delivery report to Head Office accompanied by the relevant documents e.g. depot waybills.
• Co-ordinate product dispatches from ship to tank and ensure correct quantity is received and all relevant documentation is completed. (no losses should be recorded)
• Attend to operational issues that may arise at all loading depots or product supply location.
• Co-ordinate with marketing and operation staff in the office
• Prepare reports and analysis on product liftings and stock levels as per periodic frequency requested.
• Report to Head Office on all relevant issues connected to the depot/supply location.
• Attend meetings with Regulatory Officials and Depot Operators connected with the operations of the Depot or Supply location.
• Gather market intelligence to aid in operational efficiency
• Manage and maintain relationship with depot reps and OMC liaison officers
• Assist in detaining trucks at the depots pending financial clearance

Working Relationships

• Liaison officers of OMCs
• Enthusiasm and commitment are essential to complete activities.
• A flexible approach to meet changing needs and deadlines.
• Network or relationship with key depot personnel and transporters.
• Depot staff

Required Skills or Experience

Minimum Qualification/ Experience:

• SHS/HND holder with 2 years’ experience in a logistics company, depot / warehousing, preferably from oil industry
• Minimum of 2 - 3 years’ experience in a Depot / Warehousing, preferably from the Oil Industry.
• Ability to drive and possession of a valid Driver’s license is a plus.

Knowledge/Skills:

• Proficiency of Microsoft Office applications including Word, Excel, PowerPoint.
• Excellent interpersonal and written communication skills.
• Attention to detail and ability to prioritize.

Personality Traits:

• Enthusiasm and commitment are essential to complete activities.
• A flexible approach to meet changing needs and deadlines.
• Network or relationship with key depot personnel and transporters.
• Must be reliable.
• Self-motivated and a good team player.
• Excellent attention to details.