Job Description

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients.
• Receives orders and prepares order sheets for production.
• Follows up on the proforma invoices and payment of orders.
• Maintains filing systems as assigned.
• Retrieves information as requested from records emails, minutes, and other related documents; prepares written summaries of data when needed.
• Coordinates and schedules meetings, and appointments for CEO, managers, or supervisors.
• Prepares agendas and schedules meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Maintains office equipment and premises in collaboration with the Maintenance Department.
• Ensures the payment of utilities in collaboration with the Maintenance Department.
• Maintains the assets register in collaboration with the Finance Department.
• Ensures assets and inventories are well maintained and annual physical verification. are undertaken.
• Performs any other duties that may be assigned from time to time. 

Required Skills or Experience

• Minimum of Higher National Diploma in Administration, Management 
• Professional Certification in Management 
• Very good understanding of office management systems and procedures 
• Good knowledge of MS Word, Excel, Power point 
• 1-2 years post-qualification work experience 
• Courteous and friendly 
• Versatile and adaptable