ABOUT THE ROLE
The Facilities Coordinator ensures the smooth operation and maintenance of company facilities, managing building services, vendor relationships, space planning, and compliance with health and safety regulations to support a productive work environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Overseeing and agreeing contracts and providers for services including maintenance services and cleaning.
• Maintain accurate records of facility operations, maintenance schedules, and vendor contracts.
• Manage projects, supervise, and coordinate the work of contractors for all planned and reactive maintenance and small project works.
• Ensuring that basic facilities, such as water and cooling, are well-maintained.
• Managing projects, renovations, and maintenance budgets.
• Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements.
• Overseeing building projects and renovations.
• Plan and coordinate all planned preventive maintenance, reactive maintenance, installations, and refurbishments of working assets.
• To maintain accurate records of planned maintenance and statutory inspections
• Documenting and tracking the progress of facility projects, recurring issues, and long-term repair issues
• To ensure the maintenance of an attractive and safe working environment
• To liaise with external bodies as appropriate (Ghana Fire Service, Ghana Police Service, Environmental Protection Agency, the Municipal Assemblies etc)
• Conduct investigations, draft reports, and make written recommendations.
• Performs other related duties as assigned.

• A relevant degree or equivalent
• 3- 5 years’ experience of working as Facilities Coordinator, within a medium to large organisation, including line management responsibility for a multi skilled team.
• Experience working in an environment of health and safety and statutory compliance.

• In-depth knowledge and experience in facility or project Management
• A working knowledge of Occupational health and Safety
• Communication and influencing skills, in person and in writing.
• Analytical and problem-solving skills
• Good Decision-making skills
• The ability to lead and manage teams and projects.
• Proactive with a high level of initiative, capable of identifying new work and improvements independently.
• Organisation, time management, prioritising and the ability to handle a complex, varied workload.
• A good knowledge of IT

PERSONAL ATTRIBUTES

• Be honest and trustworthy
• Be respectful and polite
• Possess cultural awareness and sensitivity
• Be punctual and flexible
• Demonstrate sound work ethics