Company Profile

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodation to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Job Description

TERMS OF REFERENCE (TOR) FOR AN EVENTS MANAGEMENT COMPANY FOR THE LAUNCH OF A NATIONAL POLICY DOCUMENT

• Improve accessibility, accountability, affordability, and reliability of quality FP/RH and integrated services, supplies and information through sustainable, resilient, and context-responsive policies.
• Optimize adequate, predictable, and sustainable financing for health services, supplies, and information to meet program needs and promote equity and quality,
• Improve environment for government stewardship, accountability, and transparency, and 
• Ensure evidence-based advocacy approaches are used to promote and implement best practices in health policy, financing, and governance.

1. Organize an electronic and systematic registration of all participants for upon their arrival at the launch.
2. Design a FP week and CIP launch banners and project these as a backdrop for the program. These include other communication materials such as pull-up banners, telescopic flags and metal bases.
3. Design and offer print and/electronic agenda for the launch in collaboration with PROPEL and the Ghana Health Service (GHS).
4. Provide the needed décor for the conference room including a stage, podium and other necessary items in collaboration with the conferencing facility
5. Work with PROPEL and the GHS to ensure that all invitations are sent to required stakeholders and follow-up calls are made to confirm their participation, including functionaries.
6. Work with conference facility to manage parking spaces especially for high profile dignitaries like the USAID mission representative, ministers and chiefs as indicated in the invitation list.
7. Arrange for some befitting entertainment such as a cultural troupe, a saxophonist etc. 
8. Arrange for uniformed ushers, and an MC in collaboration with PROPEL Health and the GHS. 
9. Coordinate post event coverage such as reporters from key media houses and online media such as Ghana web, Pulse Ghana and social media bloggers

Required Skills or Experience

• Only one event organizer will be hired to work on the event. The selected events management team should have the following requirements:
• Duly registered and established as an events management organization or company
• Must be based in Accra
• Should have existed for not less than 5 years in the event management industry.
• Should have demonstrable results organizing similar activities.
• Should show efficiency in coordinating multisectoral audiences, including media participation, engagements with traditional leaders etc.

• Design and share mock-ups with the hiring team.
• Share all other materials including agenda
• Run a simulation of the program designs as planned at least one day before the launch date
• Organize picture and video coverage for the activity
• Media briefing session ahead of the launch date with the GHS Public Relations Unit and PROPEL Ghana

• The assignment is expected to commence on 16th September 2024 and conclude on the 26th September after the launch activity.

Deliverables

• A program report summarizing activities and plans for the event.
• Final successful delivery of the launch on September 26th, 2024