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Procurement Jobs

Procurement Manager

JOB SUMMARY
Company	DAI
Industry	International...
Category	Procurement
Location	Accra
Job Status	Full-time
Salary	$17,442 - $29...
Education	Bachelor̵...
Experience	8 years
Job Expires	Nov 22, 2024
Contact	...

Company Profile

DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Job Description

Position	Procurement Manager
Maximum Level of Effort	Full-time LTTA
Base of Operations	Accra, Ghana
Position Reports to	Director of Finance and Operations

PROJECT BACKGROUND

The USAID funded Ghana Fiscal Accountability Strengthening Activity (FASA) will work in key areas of Ghana’s public financial management (PFM) ecosystem to enhance the accountability, transparency, and efficiency of public expenditures. After the country defaulted in 2022, significantly raising the cost of living for most Ghanaians, international and domestic attention turned to the government. Building on the foundation laid by previous reforms, FASA will partner with key Ghanaian institutions such as the Ghana Audit Service and the Controller and Accountant General’s Department to raise the bar for fiscal accountability at national and subnational levels.

POSITION PURPOSE

The Procurement Manager is a key member of the Procurement Team. S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement Manager will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. S/he will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned.

KEY DUTIES & RESPONSIBILITIES

Manage Audit

Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
Perform regular spot audits of procurement files
Assist and collaborate in external or internal audits as necessary

Policies & Procedures

Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes
Ensure adequate competition is achieved, as per DAI policies and procedures
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement

Procurement Management Systems

Enforce use of DAI’s operations & procurement system (TAMIS), etc.
Maintain electronic procurement records & files in various DAI’s system platforms
Help DAI staff understand the use of procurement systems as necessary

General Acquisition & Procurement Responsibilities

Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
Monitor, track and expedite all project procurement activities and delivery status of goods/services
Gather current pricing information independently
Conduct price/cost/reasonability analyses
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
Determine source selection methods for complex procurement to ensure compliance
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Prepare cost evaluation data, and source selection documentation
Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
Maintain procurement file system in DAI’s procurement system (TAMIS)
Work closely with various home office support staff
Carry out other duties and responsibilities as directed

Required Skills or Experience

Bachelor’s degree in Business Administration or related field
8+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
Minimum 5 years’ experience working in a procurement role for USAID funded projects
Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
Accuracy in working with large amounts of data
Ability to respond effectively to time sensitive demands & inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
Ability to manage and prioritize multiple concurrent bids
Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Organized and self-directed individual with sound technical skills, and analytical ability

COMPENSATION & BENEFITS

For employees working in Ghana, the full-time equivalent annual base salary for this position is expected to be between $17,442 - $29,652.

Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible employees will be able to enroll in medical, dental and vision insurance, pension scheme and life and disability insurance scheme. Additionally, employees will be eligible for annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

How To Apply

Please submit applications electronically via this website: https://fs23.formsite.com/OLJTgx/3gvjhevbcu/index

Only candidates who are shortlisted for interviews will be contacted.
No email enquiries please.

Note

Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also Jobsinghana.com is not involved in any decision made by an employer/recruiter and therefore does not guarantee that applications sent will result in a candidate being shortlisted/selected for that position.

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