Job Description

The facility officer will oversee all building-related activities, will be responsible for preserving the good condition of infrastructure, and will ensure that facilities are safe and well-functioning while optimizing the use of equipment to reduce operating costs. 

The facility officer will ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.  

Job Responsibilities 

Note: The duties and responsibilities described below are in exhaustive. Additional tasks may be assigned as necessitated by business demands. 

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations 
• Review utility consumption and strive to minimize costs
• Supervise all facilities staff (security guards, technicians, cleaners, etc.) and external contractors
• Control and supervise activities like parking space allocation, waste disposal, building security, etc. 
• Maintain compliance and ensure that facilities meet government regulations, health and security standards, and energy efficiency requirements
• Develop monitoring systems or programs to detect problems in the initial stage
• Initiate interventions to solve problems in the facilities
• Develop a schedule for regular monitoring and evaluation of the facility
• Participate in the development of policies and procedures affecting usage supplies and facilities
• Prepare and implement an annual budget for repairs and facility maintenance
• Oversee procurement, maintenance, and upgrade of the overall facility as required

Required Skills or Experience

• Bachelor’s degree in Facility Management, Business Administration, or similar fields.  
• Minimum of 2-5 years’ experience as a facility officer or relevant position 
• Proficiency in MS Office (MS Excel and MS PowerPoint) 
• Attention to detail and problem-solving skills. 
• Excellent written and verbal communication skills. 
• Strong organizational skills with the ability to multi-task 
• Well-versed in basic technical operations and facilities management best practices