Company Profile

Lively Minds, an award-winning charity, is hiring to support our ambitious and exciting Early Childhood Development programme in Ghana and Uganda.

Job Description

The bookkeeper will be responsible for general finance and accounting duties requiring high-level accuracy and provide support to the finance and programming team in all matters of finance at the junior level.  

Transaction Processing

• Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc.
• Perform routine calculations to produce analyses and reports as requested by the finance manager.
• Help oversee and manage individual accounts.
• Collect and enter data for various financial spreadsheets, checking for accuracy.
• Assist staff in filing business process forms, receipts, and payment vouchers.
• Track all payables and receivables to ensure that Lively Minds do not lose sight of ageing receivables and payable.

Procurement and Logistics Support

• Assist the Procurement and Logistics Officer in the day-to-day coordination of a fully compliant procurement system with associated operating procedures.
• Assist the Procurement and Logistics Officer to capture and analyze data from the vehicle logs.

Compliance with Policies and Procedures

• Review requisitions to ensure appropriate coding is done and authorisations obtained before processing.
• Reconcile any discrepancies or errors identified by conversing with employees and/or clients.
• Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
• Devise a tracking system for statutory returns and ensure that Lively Minds does not default on statutory obligations.
• Track any non-adherence to Lively Minds financial policies and procedures and bring to the attention of the supervisor.

Teamwork and Collaboration

• Assist the finance officers in drafting routine financial reports on a regular basis.
• Answer finance related questions and help stakeholders and staff with issues that need to be explained.
• Attend finance department meetings, writing minutes and making follow up on outstanding issues.
• Suggest to supervisor changes or improvements that are necessary to increase accuracy, efficiency, and cost reductions.

For a detailed understanding of the role and person criteria, please see the Job Description

You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team

Required Skills or Experience