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Consultant: Procurement and Contracts Manager

JOB SUMMARY
Company	Ministry of F...
Industry	Public Sector
Category	Procurement
Location	Outside Accra
Job Status	Full-time
Salary	GH¢
Education	Bachelor̵...
Experience	10 years
Job Expires	Dec 27, 2024
Contact	...

Job Description

REQUEST FOR EXPRESSIONS OF INTEREST
(INDIVIDUAL CONSULTANTS SELECTION)

Project Name: Promoting Rural Opportunities, Sustainable Profits & Environmental Resilience (PROSPER) Project

BACKGROUND

The Government of Ghana has received funding from the International Fund for Agricultural Development (IFAD) for the implementation of “Promoting Rural Opportunities, Sustainable Profits & Environmental Resilience (PROSPER)” Project. The project's total cost is estimated at US$52.5 Million. This is made up of a Blended Loan of US$35.1 million and a Highly concessional Loan of US$17.3 million. The project will adopt the Value Chain Approach for developing agricultural growth in the country and aims at developing agricultural value chains and increase agricultural production. PROSPER will support the implementation of the Ministry’s five years strategy – The Planting for Foods and Jobs Phase II (PFJ 2.0)

The Project Development Goal/Objective: PROSPER is to Strengthen the integration, climate resilience, and environmental sustainability of smallholders and businesses in the selected priority value chains of the PFJ 2.0

Coverage/Geographic Area: PROSPER will be implemented over an 8-year period. The geographic area of intervention extends to eight (8) regions. Five (5) regions in the North (Northern, North East, Savannah, Upper West and Upper East Regions), and three neighbouring regions in the Middle Belt (Bono, Bono East, and Oti). Two regions down South (Eastern and Volta regions) are envisaged to be included during implementation.

Project Targeting Strategy: PROSPER’s primary target groups will be the poorest households. The targeting strategy considers: (i) high rural population (ii) high poverty prevalence (iii) high rate of food and nutrition insecurity (iv) strong concentration of female and male youth (v) presence of relevant economic opportunities (vi) the level of degradation of the productive Natural Resource base (particularly soil, water and vegetation) and (vii) indicators of climate vulnerability.

Project Components - the project has three components:

Component 1: Development of rural institutions and socioeconomic infrastructure. The expected outcome is improved sustainable livelihoods in target areas supported by strengthened rural institutions and improved socioeconomic infrastructures. These actions are concentrated on investing in “public goods” (feeder roads/farm tracks, portable drinking water, public toilets) within and for the benefit of the targeted 100,000 beneficiaries in the project areas.

Component 2: Strengthening the economic benefits for smallholders and small operators around selected agricultural value chains. The expected outcome is smallholders and small businesses draw greater benefits from the increasing market outlets for agricultural produce through comprehensive financial, capacity and marketing support. Whereas the first component will invest in the human, physical and natural resources of the target communities, the second component is concentrated on investing in the “private goods” of the population to bring about a sustained uplift in the earning capacity of agricultural producer groups and related enterprises.

Component 3: Project management and Policy engagement. The expected outcome of this support component is efficient and timely delivery of PROSPER development results and support to evidence-based sectoral policy formulation.

PROJECT IMPLEMENTATION UNIT

The implementation of the project will require the establishment of a Project Implementation Unit. The PIU/PMU will consist of key experts who will lead the implementation of the project. Among this include:

Procurement and Contracts Manager

Duration and location of the assignment

This is a full-time assignment for an initial period of 24 months renewable based on satisfactory performance from the date of contract signature for all positions. Selected consultants must not be engaged in any other ongoing assignment in Ghana or elsewhere at the time the employee contract comes into force. Non-compliance would lead to the cancellation of the contract by MoFA. Falsifying personal data would also lead to disqualification. The location of the assignment will be outside Greater Accra.

The selected candidate shall perform the following Functions and Responsibilities

The Procurement Manager reports to the Project Coordinator and responsible for managing the procurement processes and contract administration aspects. As head of the procurement unit, the incumbent will be tasked to:

Ensure compliance with Government of Ghana Public Procurement Regulations and ensure due diligence to comply with IFAD Procurement Guidelines and handbook.
Installation of appropriate procurement systems and procedures for effective planning and monitoring procurements under the project.
Oversee preparation and consolidation of inputs to the Annual Procurement Plan Finalize, within three months after start of duty, a draft manual on procurement
Continuously coordinate and train (on the job if necessary) PCU staff or consultants in the preparation of terms of reference, specifications and proactive follow-up of these inputs in the bidding processes.
Prepare bidding documents based on acceptable bidding standards
Ensure all prior review requirements such as obtaining of the No Objections from IFAD are committed with in a timely manner.
Ensure that all the due bidding processes are adhered to; sufficient publications, strict adherence to deadlines, transparency in communications with bidders, publication of bid results, etc.
Ensure acceptable record-keeping in procurement with at least a complete procurement file for each procurement from start to contract finalization. Maintain all procurement records in a form appropriate for regular auditing and spot checks by supervision missions.
Communicate to all implementing entities and service provider their responsibilities and requirements with respect to procurement in keeping with prevailing government practices which are acceptable to IFAD.
Oversee the contracting process, including ensuring that Evaluation Committees have people with appropriate expertise
Monitor implementation of contracts: report status and challenges to the Project Coordinator on a monthly basis, and intervene to address problem upon request by the Coordinator.
Ensure that goods, works and services financed have been procured in accordance with the loan agreement and the Government of Ghana procurement regulations,
Work with the Finance Manager to ensure that tax exemptions for the procurement of goods, works and services for the project are secured at the appropriate time,
Prepare quarterly reports of progress with implementation of the Procurement Plan, and regularly inform the Project Coordinator of challenges and make proposals to overcome bottlenecks,
Carry out any other activities that are assigned by the Project Coordinator.

Required Skills or Experience

The selected candidate should have the following qualifications, experience and skill:

The candidate should have a Bachelor's degree in procurement and supply and must be a member of the Chartered Institute of Procurement and Supply or equivalent.
Minimum 10 years relevant working experience of which 7 years experience in a managerial position in procurement management at Government/donor-funded projects
A comprehensive knowledge of IFAD procurement guidelines and the Public Procurement Act 2023 (Act 663) as amended and its regulations.
Experience in training, capacity building, and setting up procurement systems in a new organization will be distinct advantage
Appreciation of the evolution of the public sector procurement reforms in Ghana;
Ability to work well in teams and to interact with a wide range of private sector partners and government representatives;
Knowledge and experience of matching grant schemes and processes
Knowledge of work planning and reporting;
Excellent quantitative and analytical skills;
Computer-literate and well-versed in the use of Microsoft Office Suite.

How To Apply

Qualified and interested applicants should send both email and hard copies of application letter, curriculum vitae, certificates and other relevant documents to:

The Chief Director
Ministry of Food and Agriculture
(Behind Ministries Post Office)
GPS: GA-110-2082
Procurement Unit Room 31
P. O Box M 37, Accra, Ghana

Email: prosperproject@mofa.gov.gh

Closing Time & Date: 3.00 p.m. on or before 27th December, 2024

For further information please contact:
PPMED/PCU Room 13
MINISTRY OF FOOD AND AGRICULTURE (MOFA)
PO BOX MB.37, ACCRA
Email: prosperproject@mofa.gov.gh
Tel: + 233 541 947 782

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