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Request For Quotation: Security Services for CRS Ghana Country Program

JOB SUMMARY
Company	Catholic Reli...
Industry	NGO/IGO/INGO
Category	Security
Location	Accra & Tamal...
Job Status	Contractor/Co...
Salary	GHS
Education	Qualified
Experience	N/A
Job Expires	Jan 07, 2025
Contact	...

Company Profile

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS Ghana was established in 1958, a year after Ghana gained independence. In Ghana, CRS works with local partners to tackle poverty on several fronts including improving health and nutrition; increasing access to safe water and improved sanitation; promoting agriculture to enhance food security; and increasing financial assets through Savings and Internal Lending Communities.

Job Description

PURPOSE	Security Services for CRS Ghana Country Program
LOCATION	Accra and Tamale
DEADLINE FOR QUESTIONS AND CLARIFICATION	December 24^th , 2024, ruth.ekekpi@crs.org Time: 2:00 PM
DEADLINE FOR PROPOSAL SUBMISSION	January 7^th, 2025, tenders.gh@crs.org Time: 2:00 PM
ESTIMATED DURATION	Minimum of 3 years

Objective

The Security Services provider will be responsible for the provision of security services for the CRS offices in Accra, Tamale and residences in Accra.

Background

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS work to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development works are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

CRS has been operating in Ghana for 64 years, supporting the relief and development operations in the country. CRS Ghana has proudly maintained a strong reputation and relationship with partners and the communities we serve implementing a multi-sectoral program portfolio. CRS Ghana manages a portfolio of Health, Water, Sanitation and Hygiene, Agriculture, Peacebuilding and Social Cohesion, and Youth Livelihoods programming.

To ensure the safety of CRS office premises, residences, and occupants always, CRS Ghana engages the services of a professional security company to safeguard the office buildings, residences, assets, valuables, and to ensure a secured working environment.

Description of Work

The Security services provider shall ensure it deploys professional security officer(s) who will report to work regularly and punctually at both shifts (Day and Night).
The Security services provider shall ensure its security officer(s) shall go on regular patrol of the premises to check all gates and windows ensuring that no unauthorized persons or vehicles enters the premises.
The Security services provider shall ensure its security officer(s) always protect the premises and occupants against theft and other criminal activities.
The Security services provider shall ensure security officer(s) record the contact details and purpose of visit of all entrants (non-staff) always into a logbook, provided by the Client. And maintain movement logbook at all premises.
The Security services provider shall ensure its field supervisors patrol the Client’s location periodically.
The Security services provider shall be responsible for providing safety wears for all its workers at all the CRS premises.

Required Skills or Experience

Technical proposals shall contain the documents detailed in the evaluation criteria outlined below.

Qualifications of the staff (technical and administrative)- Evidence of organizational chart, management, supervision, trainers, total workforce number, etc. Evidence of experience in managing and performing similar security services. Similar projects must have credible similarities in terms of delivery, monetary value, volume of activities, duration, and complexity. Expertise, professional experience, and training provided to safety and security staff Description of supervision modalities and coordination by the project manager and his supervisors. Profile, experience, and content of training of security personnel including gender component (female staff, training of male agents in respect for women)	15%
Organizational experience Evidence that the organization has current capabilities to perform the contract Ability of staff (Supervisor and team leaders) to express themselves and write in English): Submission of the of criteria regarding your guard recruitment policy	25%
Past Performance- List of past and current clients; experience with international institutions, History of producing reports and other high-quality deliverables. Include at least three (3) recommendation letters from an International Non-governmental Organizations with emails and mobile Numbers	20%
Materials, technologies Logistics for the proposed work should include operational communication systems/ technologies, uniforms, and other working equipment for Guards	15%
Operational: Incident Response – description of the following incident management modalities and capabilities: Aggressive Visitor - Intrusions - Evacuation of the building First aid and fire safety - Theft of goods – Access control Submission of detailed information on the control and registration arrangements for vehicles and pedestrians as mentioned in the terms of reference Control of all vehicles entering and leaving the sites - Control and filtering of visitors - Monitoring of all risk situations - Keeping of a logbook entries and management safety and security of the site-	15%

Any bidder who scores lower than 52.5% out of the maximum 70% under the technical valuation shall not have their financial proposal considered in part 2 of the evaluation (Final Decision will be made by the Evaluation Committee).

Financial Evaluation

The Technical Proposal of all bidders that score 52.5% or more from the technical review shall have their financial proposals evaluated financially.

The following shall be examined.

A. Completed, stamped, and signed financial proposal (arithmetically checked)

B. Budget/financial proposal including a description of costs for personnel,

Period of Performance: Minimum 3 years

Working Relationship: Head of office, Administrative Manager, Administrative and Security Officer

How To Apply

Evaluation Criteria

Responsiveness / document check: Bids shall be examined to determine their responsiveness. Any bid, which does not satisfy all the requirements of this section of evaluation, shall be considered non-responsive and shall be eliminated and shall not be considered for further evaluation under parts ii & iii. The following shall be examined:

Valid Business Registration Documents:

Certificate of incorporation
Certificate to commence business
Form 3
Valid tax clearance
Payment of employees SSNIT contribution
Valid Insurance certificate
Valid License to operate security service from Ministry of Interior
Evidence of vetting of employees

Kindly download the attachment:
Code Of Conduct For Suppliers Of Goods And Services

Note

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