Job Description

A Multinational Financial Institution seeks the services of a Records Officer for their Head office in Accra.

Responsibilities

• Responsible for arranging files in accordance with filing system used;
• Responsible for coding files for proper placement.
• Responsible for retrieving files as necessary within 48 hours.
• Responsible for retrieving files and making photocopies of mandate documents for direct debit clients within 48 hours.
• Responsible for ensuring all retrieved files are well documented and duly acknowledged by the recipient.
• Responsible for ensuring that files given out are duly returned to the archives.
• Responsible for cleaning and maintaining file space.
• Responsible for removing old files as per archives/company policy.
• Responsible for weekly submission of productivity (Friday of every week) and monthly reports.
• Responsible for maintaining a register for all old files duly destroyed per company/archives policy.
• Responsible for logging all files that are removed.
• Responsible for ensuring files are accessible and that the records center is well kept.
• Responsible for ensuring no materials in the file are lost.
• Responsible for maintaining a location register for all files stored at the records center.
• Responsible for ensuring that all loan files are indexed by branch staff.

Required Skills or Experience

Educational

• HND or Bachelor’s degree in archival studies

Skills / Attributes

• Hard working and driven.
• Excellent communication skills.
• Positive attitude.
• Excellent management skills.
• Accurate and fast worker.
• Good interpersonal skills.
• Neat and organized person.