Duties and responsibilities

Description

Meeting agenda preparation

Works closely with board members, board chair, and executive director to develop meeting agendas focusing on key discussion topics.

Preparation and holding of board meeting

Organizes and oversees the smooth flow of board meetings, ensuring that all logistics, documents, and requirements are handled. 

Minute-taking

Maintains the organization’s records, the proceedings of board meetings, context, deliberations, and voting outcomes.

Communication coordination

Is a primary contact for each board member, communicating meeting notices and sharing documents. 

Corporate document management

Maintains accurate records of organizational information, including disclosures, reports, and governance documents.

Governance advisory

Keeps the board informed about regulatory changes and best practices in corporate governance.

Information hub for governance issues

Collects and reports governance-related information to support compliance and audits.

Action item tracking

Tracks and ensures timely completion of action items from meetings.

Regulatory compliance oversight

Monitors compliance with legal requirements and organizational policies to align the board’s activities.