Job Description

A dynamic management company with a diverse portfolio spanning agribusiness, aviation, financial services, IT, hospitality, construction, and media is seeking a highly organized and proactive Personal Assistant to provide dedicated support to the Group Chairman. This role demands exceptional administrative skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced, multi-industry environment.

Key Responsibilities

•  Manage the Group Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize tasks and ensure timely reminders for critical deadlines.
• Screen and manage emails, phone calls, and correspondence on behalf of the Group Chairman. Draft and proofread communications, reports, and presentations.
• Organize and prepare agendas for executive meetings, board sessions, and stakeholder engagements. Attend meetings, take minutes, and track follow-up actions.
• Assist in the preparation of reports, briefing documents, and presentations for internal and external stakeholders. Maintain confidential records and files.
• Act as the primary point of contact between the Group Chairman and internal/external stakeholders, ensuring clear and professional communication.
• Support the Chairman in overseeing special projects, including coordinating cross-departmental tasks and monitoring progress.
• Handle sensitive information with the utmost discretion and integrity.

Required Skills or Experience

• Bachelor’s Degree in Business Administration or a related field.
• Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Familiarity with multi-industry operations (e.g., agribusiness, aviation, financial services) is advantageous.
• Strong organizational and time-management skills, with the ability to multitask effectively under pressure.
• Excellent written and verbal communication skills in English.

Skills

• Exceptional attention to detail and problem-solving abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive mindset with the ability to anticipate needs and act independently.
• Strong interpersonal skills for liaising with executives, stakeholders, and global teams.
• Adaptability to evolving priorities and a fast-paced work environment.