Job Description

Job Brief

The Executive Support Specialist role provides high-level administrative support to the Chief Executive Officer (CEO) and other senior management. The role involves managing schedules, handling correspondence, organizing meetings, and ensuring smooth operations within the executive office. This role is ideal for someone who is proactive, detail-oriented, and enjoys supporting high-level executives to ensure efficient office operations

Responsibilities

• Manage and maintain the CEO's calendar: Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and organize materials: Create reports, presentations, and documents for meetings and briefings.
• Handle correspondence: Draft, proofread, and manage emails, letters, and other communications.
• Coordinate meetings: Organize and prepare agendas, take minutes, and follow up on action items.
• Liaise with stakeholders: Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Maintain confidentiality: Handle sensitive information with discretion and professionalism.
• Support special projects: Assist with project management and coordination of executive initiatives.
• Office management: Ensure the executive office is well-organized and equipped with necessary supplies.

Required Skills or Experience

Skills and Qualifications

• Excellent communication skills: Both written and verbal.
• Strong organizational skills: Ability to multitask and prioritize effectively.
• Proficiency in office software: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail: High level of accuracy in work.
• Problem-solving skills: Ability to handle unexpected challenges.
• Professional demeanor: Ability to interact with senior executives and stakeholders.